Managing the G/L Direct Tax Codes Grid

G/L Direct tax codes are the links between your accounting information and a tax return. The tax codes instruct the system where to place accounting information on a tax return.

A number of standard tax codes are provided. Each of the tax products has a system-defined set of tax codes. You can add custom tax codes to those provided. Both standard and custom tax codes are displayed in the G/L Direct Tax Codes grid. Functions, such as find, replace, and undo are provided to assist in quickly finding information.

To use the G/L Direct Tax Codes grid, do the following:

  1. Open Return Manager.
  2. Open a return that has been set up for G/L Direct processing.

    3. Note: See Setting up G/L Direct for information about activating returns for G/L Direct processing.

  3. Click Tax Codes in the Account Maintenance group on the G/L Direct ribbon.
  4. Select from the commands on the ribbon or right-click menu. ClosedExplain the commands on the ribbon and the right-click menu.
    5. Command Function
    Find Finds the specified word, words, or value in any column. Enter the complete criteria to search for specific records or partial information to search for similar matches.
    Paste* Pastes previously copied or cut information to the current cursor position. Paste is not available in cells that cannot be edited.
    Cut* Removes highlighted information from a cell that can be edited. Information that has been cut can be pasted to a new location.
    Copy* Makes the highlighted information available to be pasted to another location without removing the highlighted information.
    Undo* Undoes the previous action. Click Undo repeatedly to undo multiple previous actions.

    Warning! The Undo command will not undo the insertion or deletion of a row or rows.

    Insert Row* Adds a user-defined tax code row just above the cursor location.

    Warning! The Undo command will not undo the insertion or deletion of a row or rows.

    Delete Rows* Deletes the selected row or rows of user-defined tax codes. User-defined tax code rows can be deleted if they are not referenced in tax journal entries.

    Warning! The Undo command will not undo the insertion or deletion of a row or rows.
    Column Display Options Allows you to select the columns to hide or display in the grid. Your selections only affect the current return and are saved when you save the return. See Selecting Tax Codes Grid Columns for more information.
    Add Custom Tax Code* Allows you to add a custom tax code to the return's tax code set and places the new code in the grid. See Adding Custom Tax Codes to a Tax Return for more information.
    Add Entity/Property Number Allows you to add an entity/property number to be associated with an entity type (rental or farm). When an entity/property number is added, the system creates the standard tax codes for the entity type. You can create custom tax codes related to those standard codes. The new custom codes can then be associated with the new entity/property number.
    Delete Entity/Property Number Opens a window that allows you to select an entity/property number to delete. All tax codes associated with the entity/property number are deleted. If any tax codes are associated with accounts or referenced in journal entries, the entity cannot be deleted. Deleting entity/property numbers affects the G/L Direct side of the link, but does not affect the tax return input.
    Tax Codes Report Displays the Print window, allowing you to select your options to print the report.
    Report Preview Displays the Tax Codes report in the View G/L Direct Report window.
    Grid Options Allows you to edit the cursor options.

    * Available from the right-click menu. Right-click anywhere in the grid to display the right-click menu.

  5. Edit the grid to make adjustments to or reclassifications of the tax codes, if needed. ClosedExplain the columns in the grid.
  6. Close the Tax Codes grid window.